Orlando fest 2019
Autrey Mill Middle School Music Department
September 4, 2018
Dear AMMS Band/Chorus/Orchestra Parents,
We are so excited that your child is a member of our award winning music department! We strive each year to offer a variety of musical experiences to showcase our amazing music students and provide them with an array of performance opportunities with this year proving to be no different.
We are pleased to announce that the Autrey Mill Middle School Band, Chorus and Orchestra have been approved to attend Orlando Fest, a music performance festival in Orlando, FL. The 'Orlando Trip' will take place March 21-24, 2019 and will include an adjudicated music performance (much like LGPE) at Orlando Fest as well as tickets to Universal Studios and Islands of Adventure. This trip is being organized by the Autrey Mill MS Music Department. We will leave after lunch on March 21st and return in the evening on March 24th. We have an expected ratio of 12 students per adult.
We will have hotel accommodations and transportation will be by luxury motor coaches. Included in the trip will be 3 nights lodging at hotel, bus transportation, performance adjudication package, 3 breakfasts, 2 dinners, 2-day tickets to the theme park and special entry to the awards ceremony.
The cost of the trip is $450 per student (based on quad occupancy) which will be supplemented with fundraising opportunities to cover additional trip expenses. Funds received from fundraising profits will be applied towards the total cost of the trip for all students, and will lower the cost per student by the same amount for all students. It is essential that our fundraising efforts be successful to keep the cost of the trip low for everyone. While we hope that all students will be able to attend and benefit from this activity, attendance is not required and in no way affects the student's instruction or evaluation. We do reserve the right to cancel this field trip if sufficient money is not available to cover all costs. We invite parent chaperones to go with us. Chaperones are able to attend and assist at a discounted rate of $400.00 per chaperone (based on double occupancy) or $500 per chaperone (based on single occupancy). In addition, chaperones will be required to complete a background check and pay a fingerprinting fee required by Fulton County for overnight trips. Please contact Wendy Wilson (Band: firstname.lastname@example.org), Vanessa Edwards (Chorus: email@example.com), or Tim Anderson (Orchestra: andersonT1@fultonschools.org) with any questions or concerns.
Specific information regarding lodging/rooming, transportation, meals, itinerary, medications, fundraising opportunities and other important trip details will be distributed at a later time. The purpose of this letter is to determine interest and commitment to the Orlando Trip. If your child is able to attend the trip a non-refundable $100 deposit and permission form is required no later than Friday, September 21, 2018. Parents wishing to chaperone must also turn in chaperone commitment and a non-refundable deposit of $100. The deposit and permission form is necessary and extremely important to determine instrumentation/voicings for the ensembles as well as viability for the trip.
If entire group cancellation is made prior to 45 Day Cancellation Policy, $50.00 per person will be assessed for Administrative Services as well as any cancellation fees assessed by vendors.
All deposits made to vendors are non-refundable. Individual cancellations received 30 days or less prior to the trip are completely non-refundable.
60 Day Prior to Trip: -Full Refund, less Vendor deposits and Administrative Service Fee.
45 Days Prior to Trip: - 50% Refund, less Vendor deposits and Administrative Service Fee
30 Days Prior to Trip: - No Refund
What to do now?
Permission Form or Opt Out Form
Please fill out the online Google Form (permission form or Opt-Out form) found in Google Classroom using your child's Google Classroom account, or linked to your child’s music website. Parents and students should fill out the Permission or Opt-Out Form together. Please use student's given name. The completed Permission or Opt Out form is DUE: September 21, 2018.
All students must have medical insurance coverage to attend the trip. When completing the permission form, have your student's medical insurance information handy. If your student does not have medical insurance, TW LORD is a low cost option (1-800-633-2360). More information is available in the front office.
Please send all deposits / payments to Mrs. Wilson (Band), Mrs. Edwards (Chorus) or Mr. Anderson (Orchestra). Please make checks payable to AMMS or pay online via credit card (preferred method). The credit card payment link can be found on the Band, Chorus and Orchestra websites. All deposits are non-refundable.
September 21, 2018 -$100.00 per student deposit / $100.00 per chaperone deposit
October 19, 2018 - $100.00 per person (chaperone and student)
November 16, 2018 - $100.00 per person (chaperone and student)
January 18, 2019 -$150.00 per student/$200 per chaperone (FINAL PAYMENT DUE) - this payment will be adjusted to reflect fundraising efforts, and that will be communicated with you with plenty of notice.
February 2019 - Detailed rooming list, including chaperones, published
Full payment of the trip must be complete in order to participate in roommate selection in February. Students completing forms and/or providing insurance past this deadline date will be placed in rooms based on availability.
Any student who does not demonstrate appropriate school behavior or receives a suspension (ISS or OSS) prior to the trip as a result of an office referral may be ineligible to attend the trip at the discretion of directors and administration. This begins immediately.
We are excited about the opportunity to have our ensembles perform in this festival and we hope everyone is able to share in this musical experience together.
Thank you for sharing your students and their musical talents with us!!!
Wendy Wilson Vanessa Edwards Tim Anderson